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We continuously refine and add new features to our websites. See our blog posts below.


JUL 2018 27

Reminder: Quick Notes Feature

27 JUL 2018

Here is a reminder about a feature that can make life easier. Quick Notes is a quick and easy way to make notes on each property. It is useful for noting viewings, commission splits, owner interactions and anything else that you would like recorded for a property.


Quick notes for a property

Click here for a full guide on how it works.

Give it a try and please let us know what you think.





MAR 2018 12

Property24 Video Uploads

12 MAR 2018

In our constant quest to make your website work as hard for you as possible, we’ve worked with Property24 to allow any videos you load to a property in your web-box admin console to now automatically pull through to your listing on Property24. No more extra work of sending your videos separately to them for you!

Just follow these quick steps to ensure your videos go through to Property24:

Upload your property as normal. Once uploaded, go back to the property and under “action” click “edit”. Then scroll down to the bottom and click on “add a video”


Enter the video link and click “update”


You’ll be taken back to the upload screen, where you must remember to then click “update” at the bottom too!
Ta da! Your video will now be on your Property24 listing.

Remember, you will need an account with Property24 if you want your properties to feed through to them. Please feel free to contact us on support@webbox.co.za for any assistance.

Please note this is only available for our Standard and Premium Sites.


NOV 2017 09

New feature - Quick Notes

09 NOV 2017

We are excited to let you know about our newly launched ‘Quick Notes’. It’s a fast, easy way to make notes on your properties.

Quick Notes for a property


It’s great for writing down viewings, interactions with the owner, negotiations, updates in the transfer process, mandate info, commission split info, owner info, interested buyer details and much more.

We have ensured that Quick Notes is easy to use on both mobile & desktop.

Link to view Quick Notes on admin Properties page

The principal can now easily keep an eye on things by viewing all the notes across all the properties.

How to view Quick Notes for all properties in the admin console

It’s also easy to print a report for the owner showing all the Quick Notes for their property. You can even select which notes are to appear in the report.

Link to print Quick Notes for a property (from Quick Notes in the admin console)

Quick Notes is now live in your admin console - go and use it and find out how useful it is for yourselves!

Don’t forget that we’re just a phonecall away if you need any help.


AUG 2018 08

Change To Facebook Sharing in Admin Console

08 AUG 2018

Facebook recently changed their security settings so you will no longer be able to share properties to your personal Facebook page from the admin console. However, you can still share them from the property page on the front end of your website:

Click Facebook button to share the property to your personal Facebook page.

Sharing to your business Facebook page from the admin console is not affected by the new settings.

Don’t forget, we can help you set up your Facebook business page for R1670 + VAT (once-off cost ), or if you already have an existing page we can ensure it is optimally set-up for R940 + VAT (once-off cost)

Read more about our online marketing services.

Please contact us if you have any questions, we would love to assist you!


APR 2019 29

Improved Search Function In Admin Console

29 APR 2019

We have refined the search in the admin console properties page by removing the general search box and replacing it with a search field for each column.

New search in the admin console properties page.


This was done because the previous search sometimes gave unexpected results. The new search addresses this and gives you more precise search results as it is limited to one column.

It also gives you the ability to do searches like ‘show me all houses in the suburb birch acres’ as shown below.

Multiple column search.

These filtered results can then be downloaded as excel, pdf or printed - enabling you to create multiple report variations.

Download or print search results.

As always, if you need further assistance with this (or anything else) please contact us as we would love to help.


JAN 2019 31

New Portal: PropBay

31 JAN 2019

We are excited to let you know that RentBay, one of the current free portals we automatically feed your rental properties to now has a for sale section for residential and commercial property - propbay.co.za

New portal.


We  have enabled the feed so your for sale properties will automatically be copied to this portal. Like the other free portals, you don’t have to do anything - it happens automatically. The link to the property on the portal will appear alongside the other portal links in your admin console.

Link to Propbay in your admin console.


We hope you get great exposure from this new portal and would love to know what you think so please contact us.


JUL 2019 25

Save Your Properties As Drafts

25 JUL 2019

Have you ever wanted to start uploading a property but didn’t want to publish it on your website yet, or wanted to remove a property off your website temporarily? Maybe you didn’t have all the information, time or the property wasn’t yet on the market.

We are pleased to tell you that you can now do so with our new ‘draft’ feature. A property can now be saved to a draft before being pushed live on your website, or a live property can be moved to drafts thereby removing it from your website.


Save to draft from upload property screen.

Your saved draft properties will be accessible via the  Properties dropdown menu.

Access draft properties from admin console.

So no more uploading a property when it is not 100% ready and no more losing work that you started but unexpectedly could not finish. We are sure you will find this new feature very helpful.

As always, we love to hear your feedback so please contact us. 


NOV 2018 29

Feature Reminder: Document Management System

29 NOV 2018

We recently introduced a new document management feature for our standard and responsive websites. These documents can be either for your own internal use. 


Documents in your admin console.


Or you can make them available for visitors to the website to download.

Documents on your website.


Click here for a full guide on how it works. If you would like this enabled, please contact us.


JUN 2019 14

Call Directly From Quick Notes

14 JUN 2019

Our Quick Notes are a great “on-the-run” tool for agents to make notes on each property. You can record things like viewings, owner interaction and commission splits.


Quick Notes for a property with clickable phone numbers.

Now, while viewing a Quick Note on your phone you can click on any phone number and your phone will call it. No need to copy and paste or try to remember or write it down before typing it into your phone - this will be much easier and no longer so frustrating!

For a refresher on how Quick Notes work you can read the initial blog post.

Hopefully this is another way your web-box website makes your life simpler so you can focus on making more sales! 

Please give our Quick Notes a try and let us know what you think.


JUL 2017 27

Updates to your admin console Properties page

27 JUL 2017

    

We have just completed a major update to the web-box admin console Properties page. You can now search, sort by column, download to excel/pdf or print. You can even choose which columns are displayed and change their order.

We know these changes will be of great value enabling you to quickly find properties, easily see the information you need and print reports.

We also know all these changes can be confusing, so at the top of the page (in your admin console) is a link to further help. Or please (as always) just call us and we will very happily talk you through any issues you might have.


SEP 2019 05

Bulk Upload of Email Addresses

05 SEP 2019

Did you know you can send us a list of subscriber email addresses to do a bulk import into your admin console for you? How easy is that!

We do this because we want to help you get your property alerts to as many people as possible. 

The property alerts are an incredibly powerful tool for a number of reasons:

  • Enables buyers to be immediately notified whenever you have new properties for sale.
  • Enables you to present properties to hundreds or thousands of interested buyers. 
  • They happen automatically - no extra work (phone calls or emails) or costs (phone calls) are required to get your new properties in front of all of your interested buyers. 
  • They happen fast - go out automatically at 7am the day after the property is uploaded or you can send them immediately (see how here). Sending them out immediately is especially important if its an open mandate as it could mean you are presenting it to the buyer before another agent … and therefore making the sale! 
  • They ensure that all of your interested buyers are notified - there is no human error where you or one of your agents could forget to present the property to a buyer. 
  • Builds brand recognition - people know you are professional and active.

A property alerts email.

We have noticed that agencies that have great success with their website are often the agencies with a lot of subscribers. These agencies continuously add email addresses to their website subscriber lists.

By using the following 3 simple sources for subscriber/buyer emails you will be surprised at how quickly you can build up your subscriber list and increase your sales. 
  • showhouses
  • when talking to potential buyers over the phone 
  • from your incoming emails
And don’t forget you should be uploading all your properties to your website as soon as you get them - so that they can automatically be emailed to your subscribers.

Please let us know if you have lists to import by contacting us. We love hearing from you so if you have any questions please let us know.


AUG 2018 23

Feature Reminder: Additional Users / Multiple Login Function

23 AUG 2018

Did you know you can add additional users with their own logins to your website’s’ admin console? This means agents can upload and edit their own properties, but not those of other agents. You set their permissions so you decide who can manage and view properties, agents, subscribers, the portal feeds, your website stats, enquiries and others tabs in the admin console. This will free up your time, as well as give you a good overview of your agents productivity in terms of how many properties they are uploading.

Manage users in your admin console.

The first 10 additional users each cost R21 + VAT per month, thereafter R16 + VAT per month. If you would like us to enable this feature for you please contact us

Please note this is only available for standard and responsive websites.


NOV 2018 15

New Default Property Sort Order

15 NOV 2018

We have changed the default order of “for sale” and “for rent” properties on your website to highest price first. We’ve seen this makes your website (and therefore you) look better since it generally presents your better quality stock first. These properties also tend to have better pictures and descriptions.

New default sort order for ‘for sale’ and ‘for rent’ properties.


The default order of your “sold” or “rented” properties is still newest properties first. 

We have tried to ensure that any past requests for any other order have been kept. 

If you would like to change the default ordering of properties on your website please let us know.


SEP 2019 19

Track What’s Happening On Your Website

19 SEP 2019

Activities happening on your website can be tracked in the admin console by going to the monitoring menu dropdown. From there the principal can easily see what is happening on the website, what their agents are up to as well as website communications to and from their agents.


Admin console monitoring menu dropdown.

Sent (Records of emails sent by the agency using the website.)
  • Owner Emails - List of all Owner Emails sent from website - showing owners their property on the different portals. 
  • Emailed Properties - All property detail emails sent manually from the admin console. (Not to be confused with Property Alerts.)
Received (Records of emails and SMSes sent through the website to the agency.)
  • SMS Agent - Logs of any SMSes sent to your agents. (If you would like to buy more credit at 65c per credit, please email us.)
  • Enquiry Forms - All Enquiry Forms completed on your website.
  • Property Enquiries - A list of all Property Enquiries received by your agents. 
  • Owner Email feedback - Logs any feedback received from owners to the Owner Email that was sent.
Misc
  • Quick Notes - List of all notes made on properties.
  • Stats - Details a history of your website visitors, as well as where they are coming from. 
We are sure by checking this tab you will be able to run your business even more effectively, allowing you to focus on getting listings and making sales!

Don’t forget that we’re just a phonecall away if you need any help.


AUG 2019 01

New Feature: Email Properties From The Admin Console

01 AUG 2019

You can now send an email with property information from the admin console instead of having to compose them yourself.

Example of an email sent from the Admin console.

All you have to do is select which properties to include and then personalise the intro paragraph and click send.

Select properties to include in the email.

No more spending of time and effort finding and putting together this information. Instead you can send a personalised email that, while it looks professional, also has the look and feel of one composed by yourself.

All emails that have been sent this way are viewable from the monitoring menu in your admin console, enabling you to keep track of what emails you or your agents have sent.

We are sure this will save you lots of time, so please give it a try by sending yourself a test email and see how easy it is. 

We would love to know what you think about this new tool, please let us know.


APR 2017 13

We’ve made your web-box admin section more secure

13 APR 2017

You might have noticed when you log in to your web-box admin that the URL (website address) looks slightly different.



New URL for your web-box admin section

Instead of http at the beginning it now says https, with the ‘s’ standing for secure site. This is because the information travelling between your web browser (Firefox, Chrome, Edge, Opera etc) and our server is now encrypted (converted into a code especially to prevent unauthorized access) with the same type of encryption used by banks.

You will also see the Comodo Secure logo at the bottom left of your screen while you are in the admin section. If you click on this logo a pop-up box will appear with our security credentials and some info on just what security this provides.


Comodo Secure Logo


We take your security seriously. Please contact us if you have any questions.


FEB 2018 01

New Look Search Function

01 FEB 2018

While others have been easing back into the work year, we’ve already rolled out a new look for the search function on our standard websites. Have a look below!

The new suburb search is much quicker, and there’s the additional search criteria under “more options”.

New look search

If you have a standard website with us, go and take a look - the upgrade has automatically been rolled out to the properties pages of your website.

We think it’s a fantastic new look - let us know your thoughts. And as always, please don’t hesitate to contact us should you need anything.


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