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We continuously refine and add new features to our websites. See our blog posts below.


JUL 2018 27

Reminder: Quick Notes Feature

27 JUL 2018

Here is a reminder about a feature that can make life easier. Quick Notes is a quick and easy way to make notes on each property. It is useful for noting viewings, commission splits, owner interactions and anything else that you would like recorded for a property.


Quick notes for a property

Click here for a full guide on how it works.

Give it a try and please let us know what you think.





MAR 2018 12

Property24 Video Uploads

12 MAR 2018

In our constant quest to make your website work as hard for you as possible, we’ve worked with Property24 to allow any videos you load to a property in your web-box admin console to now automatically pull through to your listing on Property24. No more extra work of sending your videos separately to them for you!

Just follow these quick steps to ensure your videos go through to Property24:

Upload your property as normal. Once uploaded, go back to the property and under “action” click “edit”. Then scroll down to the bottom and click on “add a video”


Enter the video link and click “update”


You’ll be taken back to the upload screen, where you must remember to then click “update” at the bottom too!
Ta da! Your video will now be on your Property24 listing.

Remember, you will need an account with Property24 if you want your properties to feed through to them. Please feel free to contact us on support@webbox.co.za for any assistance.


NOV 2017 09

New feature - Quick Notes

09 NOV 2017

We are excited to let you know about our newly launched ‘Quick Notes’. It’s a fast, easy way to make notes on your properties.

Quick Notes for a property


It’s great for writing down viewings, interactions with the owner, negotiations, updates in the transfer process, mandate info, commission split info, owner info, interested buyer details and much more.

We have ensured that Quick Notes is easy to use on both mobile & desktop.

Link to view Quick Notes on admin Properties page

The principal can now easily keep an eye on things by viewing all the notes across all the properties.

How to view Quick Notes for all properties in the admin console

It’s also easy to print a report for the owner showing all the Quick Notes for their property. You can even select which notes are to appear in the report.

Link to print Quick Notes for a property (from Quick Notes in the admin console)

Quick Notes is now live in your admin console - go and use it and find out how useful it is for yourselves!

Don’t forget that we’re just a phonecall away if you need any help.


AUG 2018 08

Change To Facebook Sharing in Admin Console

08 AUG 2018

Facebook recently changed their security settings so you will no longer be able to share properties to your personal Facebook page from the admin console. However, you can still share them from the property page on the front end of your website:

Click Facebook button to share the property to your personal Facebook page.

Sharing to your business Facebook page from the admin console is not affected by the new settings.

Don’t forget, we can help you set up your Facebook business page for R1670 + VAT (once-off cost ), or if you already have an existing page we can ensure it is optimally set-up for R940 + VAT (once-off cost)

Read more about our online marketing services.

Please contact us if you have any questions, we would love to assist you!


MAY 2018 24

Match Your Banner To Your Corporate Colours

24 MAY 2018

You can now change the colour of the banners (for sale, to let, sole mandate) across the property pictures on your website to match your corporate colours.

Updated banner on property listing page

If you would like this to be done, just contact us and we will do it for you at no charge. Enjoy this latest improvement to your website!


NOV 2017 30

How to set up Out of Office messages

30 NOV 2017

It’s the festive season and we’re sure that you will all be taking a little time off for some much needed R&R. While you’re out of the office it’s good to let potential clients and others know you’re not in and when you’ll be back. To put an “Out of Office” on for your emails just follow these easy steps:

1. Login to your webmail account - webmail.yourdomain.co.za

a. The username/email address is your full email address - user@domainname.co.za
b. The password is your normal email password

2. 
Click the roundcube option

3.
Choose Autoresponders from the dropdown menu

4. 
Click ‘Add Autoresponder’

5. 
Fill out as above

6. It’s always good to send a test email on the day the autoresponder is due to start just to double check that you get a response.

With your autoresponder now setup and you can go on holiday and rest in the knowledge that if someone emails you they will get all the information that they need. Have a wonderful festive season!


NOV 2018 29

Feature Reminder: Document Management System

29 NOV 2018

We recently introduced a new document management feature for our standard and responsive websites. These documents can be either for your own internal use. 


Documents in your admin console.


Or you can make them available for visitors to the website to download.

Documents on your website.


Click here for a full guide on how it works. If you would like this enabled, please contact us.


SEP 2018 06

Feature Reminder: Owner Emails

06 SEP 2018

Owner email example.


The owner email is a great way to let sellers know how hard you are working to sell their property. This email shows the seller what their property looks like on the various portals and can be customised with your own personal message to them.

Sending an owner email is easily done from your admin console and is sure to impress the seller.

How to send an owner email from your admin console.

If you have any questions on this please contact us, we would love to help you.


JUL 2018 05

New Document Management System

05 JUL 2018

Exciting news! You can now upload documents to your admin console to share with your team - no more storing documents in places nobody can find. This will save you hours of hunting around for the documents you regularly use in your business.

This feature also allows you to make documents public on the frontend of your website so your clients can download documents like rental agreements and tenant application forms. It's quick and easy to manage.

To access this feature, login to your admin console and select “Documents”:

Manage documents from admin console.



When uploading a document, you can choose to make it public on your website as a download, or keep it private for internal use only.


To make documents visible or not on your website.

Documents on your website.

To enable the “public” document function please contact us.

We would love your feedback about this new feature. (Please note this is only available for Standard and Responsive websites).


MAY 2017 29

Estate agents, your clients are on Facebook. You should be too.

29 MAY 2017

For almost fifteen  years, web-box has been a market leader in providing websites to estate agents, exclusively. Over this time, we have gained a lot of experience about the most effective ways of marketing your business and, in particular, how to attract sellers and buyers online.

As you know, in the estate agent industry, having a strong online presence is absolutely critical. Most sellers, buyers, landlords and tenants use the internet as their first port of call - and while having your own website is an essential starting point, social media is a powerful and cost-effective way of getting your business and your well-maintained website in front of the right people.

Facebook, in particular, is the social media network of choice for estate agents – and with internet users spending more time on Facebook than any other site, it has gone from a ‘nice to have’ to an essential part of marketing your properties.

Facebook gives you an opportunity to build your credibility and create brand awareness by providing your followers with interesting and relevant information about your industry, business and local area. It ensures that you are ‘top of mind’ for both sellers (which will increase your mandates) and buyers (which will increase your sales), as well as for landlords and tenants. 

As with our websites, our exclusive focus on estate agencies means we are able to deliver exceptional value, at the lowest possible prices. Our dedicated social media team’s in-depth understanding of the industry allows them to produce the best possible content to generate client interest and engagement.

We are very excited to show you our social media offering and think that you will love the added attention it can bring to your business.The same rules that apply to building a real-life relationship apply to Facebook. The more good interactions you have with your Facebook followers, the stronger that relationship becomes. That said, we know that you, our clients, have a range of budgets, social media skills and marketing needs, so we have developed 3 options to accommodate this, all offering unbeatable value. Click through to our website for the pricing schedule and more info.


NOV 2018 15

New Default Property Sort Order

15 NOV 2018

We have changed the default order of “for sale” and “for rent” properties on your website to highest price first. We’ve seen this makes your website (and therefore you) look better since it generally presents your better quality stock first. These properties also tend to have better pictures and descriptions.

New default sort order for ‘for sale’ and ‘for rent’ properties.


The default order of your “sold” or “rented” properties is still newest properties first. 

We have tried to ensure that any past requests for any other order have been kept. 

If you would like to change the default ordering of properties on your website please let us know.


MAR 2017 09

Please beware: Email scams target the real estate industry

09 MAR 2017

There has been a worrying increase in fraudsters posing as known clients or regular service providers in various property transactions and, as you can imagine, the losses can be substantial.

This email fraud takes many forms but one of the the most common and easily overlooked is when you (or a client) receive an email that looks exactly like it comes from a known party in one of your deals, whether buyer, seller or conveyancing attorneys, requesting payment to a specific account or “confirming” bank details for the payment. This is called spoofing, and unfortunately, it is actually pretty easy to do: displaying a name in the sender line that is different to the actual address is not hard if you know a little about it. Following the instructions in this email will result in you paying the fraudsters directly into their bank account. Bye-bye funds!

A while back fraudsters did this with an email account belonging to one of SA’s leading estate agents. Despite appearing to have been sent from the agent’s official Seeff address, it was fake and contained bank details of the fraudster, not the appointed conveyancer. This resulted in the buyer being defrauded by close to R1m.

So, what’s the bottom line? Do not let your guard down. Rather start from the assumption that any email in your inbox regarding payments could be a targeted attack from a criminal.

These situations can be well managed simply by having protocols in place in your office (and for your clients) for whenever bank details are involved or money is transferred to a new beneficiary. We strongly recommend putting these protocol into place immediately! 

  • Make it part of every sale/rental routine to contact all parties involved to inform them of the possibility of this fraud. Attorneys, conveyancers, buyers, sellers, real estate agents, etc have all been targeted in these scams 
  • If possible, do not send sensitive information via email  
  • Immediately prior to paying any money, ensure that the payer calls the recipient to verify the details.
  • Call the recipient on a well known telephone number (legitimate number)  
  • Ask them to verify the amount AND the bank details  
  • Only load the recipient onto your banking system and make payment if all is well  
  • Trust your instincts. Tell everyone involved that if an e-mail or a telephone call ever seems suspicious or not quite right, that they should stop until the communication has been independently verified.
These general protocols will also help:
  • Clean out your e-mail account on a regular basis. Your e-mails may establish patterns in your business practice over time that fraudsters can use against you. 
  • Change your email usernames and passwords on a regular basis.  
  • Never use usernames or passwords that are easy to guess, like the password “password.”

Please be aware that these emails can be extremely convincing.  Many intelligent, well informed people have been duped. No one should assume that they are “too savvy” and no one should assume that they are “too small a target” to be defrauded.

Why not talk it through as key role players in your agency and ask yourselves what you can do to foolproof your system?

This information is very important. For some it will be a useful reminder and for some it will be the first time you have thought to double check. Either way, we hope that you will make sure the people responsible for making payments in your transactions are 100% sure the instruction is legitimate each time.

Please don’t hesitate to contact us if we can help you with any of this.


JUN 2018 07

Features - New and Existing

07 JUN 2018

It’s time for a quick update on a new feature and a reminder of one you might have forgotten about or are not using yet.

New - Webmail Link

We have added the link to your webmail mailbox to the bottom of every page of your admin console. Quick and easy to find:
Link to webmail in admin console


Reminder - Property Capture Sheet

This complete property checklist can be downloaded and printed so all information needed to list a property can be captured in one go - no need for any back and forth about items you might have forgotten to check. To download the capture sheet, follow the steps outlined in the pictures below:


Click on "downloads" in the admin console help section


Click on "Property Capture Sheet" to download it

Enjoy these features and if you have any feedback or questions we would love to hear from you.


OCT 2018 03

New Feature: Send Property Alerts At Any Time

03 OCT 2018

Exciting news! You can now send property alerts yourself as soon as you’ve listed a property. No more waiting for property alerts to go out the next morning.

Property alerts are an excellent marketing tool to send your properties to as many people as possible, and now you can increase the chances that you will be the first person to present the property to buyers. This is very important in the case of an open mandate as buyers could be working with multiple agents in the area so the first agent to present the property to the actual buyer will get the sale.

After ticking the property alert box when editing or uploading a property, select this option in your admin console.
The list of property alerts to be sent is shown in your admin console.

It is important to keep adding as many subscribers as possible to your database by collecting emails at show days, email enquiries and other personal interactions. Please be sure that you only add valid email addresses and only add email addresses you collected yourself.

If you have a large list of subscribers you would like to add, please email support@webbox.co.za and we will gladly add them for you.

Please give this new feature a try and let us know what you think.


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